Duties and Responsibilities
Reporting to the Head of Special Collections &
Archives and University Archivist, the Assistant University Archivist is
responsible for overall administration of the University Archives collections. The
successful candidate will engage in active collection development to acquire
the most significant materials of permanent historical value for documenting
the history and functions of the UC Irvine campus, collaborate actively with
the UCI Administrative Policies & Records unit, and provide and coordinate
appraisal, accessioning, preparation of processing plans, arrangement and
description, and preservation of materials in all formats for the University
Archives. The Assistant University Archivist works to implement archival
management of records in electronic formats, oversees University Archives
public service, and engages in active outreach, including providing instruction
in use of University Archives materials and preparing exhibits. The Assistant University
Archivist has responsibility for encoding finding aids using Encoded Archival
Description (EAD) for contribution to the Online Archive of California. In
addition the Assistant University Archivist supervises processing assistants
including paraprofessional archival processors and part-time students and serves
on the Department's reference desk. The successful candidate may also
participate in digitization projects, acquisition of manuscript and archival
collections, donor relations, and grant proposals as appropriate.
Qualifications
Required:
- A graduate degree in library science from an ALA-accredited institution, or a graduate degree in archival studies, or an equivalent combination of education and experience.
- Formal coursework or training in archival management and theory.
- Experience processing archival collections and preparing finding aids.
- Familiarity with concepts related to archival management of electronic records.
- Familiarity with basic records management principles and current trends.
- In-depth knowledge of efficient processing procedures, such as those outlined in Greene and Meissner's "More Product, Less Process."
- Ability to learn new technologies quickly and effectively.
- Strong written, verbal, and interpersonal communication skills.
- Ability to work effectively within a culturally diverse academic community.
- Ability to work effectively in teams and in a dynamically changing environment.
- Ability to meet the University of California criteria for advancement and promotion.
Preferred:
- Advanced skill in using the Archivists’ Toolkit and encoding finding aids using Encoded Archival Description.
- Experience providing reference service in a research or academic library.
- Experience working with archival collections in non-textual formats, such as photographs, audiorecordings, and videorecordings.
- Experience supervising archival processing assistants.
- Experience working with electronic records.
- Experience working with university schools and units.
- Experience processing university archives.
The Department of Special Collections and Archives
Special Collections and
Archives houses the UCI Libraries' collections of manuscripts and archives,
rare books, and notable subject collections. Archival collecting areas of
particular strength and distinction include regional history (emphasizing
Orange County and Southern California), the Southeast Asian Archive, the
Critical Theory Archive (including the papers of Jacques Derrida, Wolfgang
Iser, Paul de Man, and others), the University Archives (documenting the UC
Irvine campus), dance and the performing arts (including the papers of Robert
Cohen and choreographers Donald McKayle and Eugene Loring), and distinguished
UCI faculty (including Noble Laureates Frederick Reines and Sherwood Rowland).
The UCI Libraries
The
UCI Libraries are committed to innovation and excellence and are in a major
period of change. The Libraries
consist of the Langson Library, the Ayala Science Library, the Library Gateway
Study Center, and the Grunigen Medical Library. These buildings contain over 3,600 public seats for study
and research and provide more than 600 public access computers. The UCI Libraries have a staff of
approximately 140 FTE plus approximately 30 student assistant FTE. The library collection consists of over
3.4 million volumes and over 86,000 journals and serial titles and an
aggressively expanding electronic resources collection. The UCI Libraries are a member of
the: Association of Research
Libraries (ARL), California Digital Library (CDL), HathiTrust Digital Library,
Center for Research Libraries (CRL), Coalition of Networked Information (CNI),
Digital Library Federation (DLF), Council on Library and Information Resources
(CLIR), Scholarly Publishing & Academic Resources Coalition (SPARC),
Pacific Rim Digital Library Alliance (PRDLA), and International Federation of
Library Associations and Institutions (IFLA).
University of
California, Irvine
The
University of California, Irvine, is nestled in over 1,500 acres of coastal
foothills, five miles from the Pacific Ocean, between San Diego and Los Angeles. Founded in 1965, UCI has more than
28,000 undergraduate and graduate students and about 1,100 faculty. Nearly 67% of UCI students identify
themselves as Asian American, African American, Chicano/Latino, or Native
American. The University offers graduate
degrees in more than 100 academic disciplines and interdisciplinary programs in
addition to the M.D. and J.D.
UCI’s academic programs are ranked nationally among the top
universities; several doctoral programs are ranked in the top ten.
Librarians at the University
of California Irvine are academic appointees and receive potential career
status at the time of their initial appointment. Librarians periodically receive administrative and peer review
for merit increases based on the following criteria: 1) professional competence
and quality of service within the Library; 2) professional activity outside the
Library; 3) university and public service; and 4) research and other creative
activity.
Salary & Benefits: Salary commensurate with qualifications
and experience. Preferred
appointment level is $47,544 - $70,956 (Assistant Librarian I – Librarian I).
Librarians
are entitled to two days per month of annual leave, thirteen paid holidays, and
one day per month sick leave. The
University has an excellent retirement system and offers a variety of group
health, life, and disability insurance plans. Benefits are equal to approximately 40% of salary.
Consideration will be given
to applicants with a wide range of years of experience, including qualified
early career librarians.
Deadline for Applications:
Applications received by March
28, 2013 will receive first consideration, but applications will continue
to be accepted until the position is filled.
To Apply: Electronic
applications are preferred.
Qualified applicants who wish to be considered for this position should
send their application materials including: cover letter; complete résumé; and
the names, e-mail addresses, and phone numbers of three references, with a
statement of each reference's professional relationship to the applicant,
to:
E-mail:
libhr@uci.edu
Library
Human Resources
UC
Irvine, P.O. Box 19557
Irvine,
CA 92623-9557
Confidential
fax: (949) 824-3270
Upon application, candidates
should be in possession of proof of their legal right to employment in the
U.S. In compliance with the
Immigration Reform and Control Act of 1986, verification of legal right to work
will be required between the time of final selection and hiring, and is
absolutely essential in ultimately being hired.
This position description is
listed on the UCI Libraries Web site at http://www.lib.uci.edu/about/jobs/librarian-vacancies.html with links to additional Web sites featuring campus
and community information.
The University of California, Irvine is
an equal opportunity employer
committed to excellence through
diversity.
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