Monday, May 5, 2008

Personnel Services and Employee Development Coordinator

POSITION: Personnel Services and Employee Development Coordinator

RANK: Assistant-In (Non-Tenure Track Faculty)

REPORTS TO: Libraries Financial and Human Resources Officer

SALARY: $45,000; Actual salary will reflect selected professional’s experience
and credentials.

REQUISITION #: 0705387

DEADLINE DATE: June 8, 2008

Please note that this posting has specific instructions for the submission of application materials (see below: APPLICATION PROCESS). Failure to submit all of the required documents as instructed, may result in your application not being considered.

The Personnel Services and Employee Development Coordinator provides leadership to the human resources and training and development functions of the University Libraries. The Coordinator ensures the delivery of vital customer services including: employee relations; interpretation of library and university policies; and faculty and staff recruitment. The Coordinator facilitates key processes including: tenure and promotion, professional development leave, and employee evaluations. The Coordinator develops and leads a need-based and outcome-oriented training and development program.

The duties of this position include:
Human Resources:
1. Coordinates recruitment activities and supports the work of faculty search committees.
2. Ensures delivery of excellent customer service through the HR Office.
3. Develops and maintains policies and processes.
4. Interprets library and UF personnel policies.
5. Ensures the maintenance of personnel records and data housed by the HR Office.
6. Counsels library employees and supervisors on employee relations issues.
7. Facilitates the processes for tenure, promotion and development leaves.
8. Facilitates employee evaluation processes.
9. Liaison with relevant UF entities and officials.

Employee Development
1. Assesses library-wide training and organizational development needs.
2. Develops and implements strategies for delivering training and development programs.
3. Measures outcomes of training and development programs.
4. Frequently facilitates and occasionally conducts training sessions.
5. Actively works to improve the effectiveness of training and development programs.
6. Develops and maintains a skills inventory database.

Minimum qualifications:
1. Masters degree in human resources management, higher education, library sciences, or related field.
2. Professional level experience in human resources management.
3. Strong customer service orientation.
4. Excellent written and verbal communication skills.
5. Ability to manage a broad variety of tasks simultaneously and deliver results.
6. Excellent analytical and innovative problem solving skills.
7. Judgment, tact and discretion.
8. Ability to work effectively with diverse groups to achieve objectives.

Preferred qualifications:
1. Library science or equivalent degree.
2. Professional experience in an academic or research library.
3. Advanced knowledge of laws and standards pertaining to employee relations and employment.
4. Experience developing and conducting training programs.
5. Expert knowledge of spreadsheet and web development software.

The University of Florida
The University of Florida is a large, land grant, public educational research institution with a faculty of approximately 4,000 and a student body of approximately 50,000. UF is Florida's largest university, the nation's fourth-largest, and traces its beginnings to a small seminary in 1853. Since 1985, UF has been a member of the Association of American Universities, the prestigious higher-education organization comprised of the top 62 public and private institutions in North America. UF is home to 16 colleges and more than 150 research centers and institutes. The University offers the Ph.D. in more than 90 fields and the Master's degree in more than 120 fields. For more information please consult the UF homepage at

The University of Florida Libraries are members of the Association of Research Libraries, the Center for Research Libraries, the Research Libraries Group, and SOLINET. The library staff consists of more than 400 FTE librarians, technology/clerical staff and student assistants. For more information about the Libraries, please visit

The Library Human Resources Office supports the University Library System by providing essential services and supporting key processes. It is the mission of the Library Human Resources Office to promote and encourage a work environment that is recognized for the respect and dignity shown toward the staff. This is accomplished by successfully recruiting and retaining staff that appreciate the goals and objectives of the library; creating a training program committed to continuing education and staff development; establishing performance objectives responsive to department needs and challenging to employee skills; providing confidential employee and career counseling that maximizes utilization of skills; and cordially overseeing the completion of personnel related paperwork which affects an individual's employment status. For more information, see the department’s Web site at

Twenty-six vacation days, nine paid holidays, and thirteen days sick leave annually; retirement plan options; insurance benefits; tuition fee waiver program; no state or local income tax.

Application Process:
The University of Florida is an equal opportunity employer and is strongly committed to the diversity of our faculty and staff. Applicants from a broad spectrum of people, including members of ethnic minorities and disabled persons, are especially encouraged to apply. As part of the application process, applicants are invited to complete an on-line confidential and voluntary demographic self-disclosure form which can be found at: This information is collected by the University of Florida's Faculty Development Office to track applicant trends and is in no way considered by the Smathers Libraries in the selection process.

Please submit application materials via e-mail. Send, as attachments (MS-Word format preferred), a cover letter detailing your interest in and qualifications for this position, your current resume and a list of three references. Include address, telephone and email information for references. Please include a 250-word document on the topic “The process of developing a need-based and outcome-oriented training and development program.” Apply by June 8, 2008 (applications will be reviewed as received). Send all required application materials to Brian Keith, Smathers Libraries Financial and Human Resources Officer, at:

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